School Site Council Policy

School Site Council Policy

Policy 2-300

Scope:

Applies to all schools receiving state or federal categorical funds (including Title I). Requirements adjust based on site configuration: elementary, secondary, or unified.

1. 1. SSC Responsibilities: 

•  Conduct a comprehensive needs assessment using verifiable data (e.g., state/local performance data) to guide the Single Plan for Student Achievement (SPSA). 

•  Develop, approve, and annually review the SPSA, including categorical expenditures aligned with school goals, data trends, and the district’s LCAP. 

•  Recommend the SPSA (and any material mid-year revisions) to the governing board for approval consistent with Education Code §64001(i). 

•  Ensure categorical funds supplement—not supplant—base resources and promote equity across schools. 

•  Monitor SPSA implementation, evaluate effectiveness, and recommend adjustments as needed. 

•  Advise on state and federal categorical expenditures. 

1. 2. Membership Composition: 

•  Maintain parity between school personnel (“Group A”) and parent/community/student representatives (“Group B”). 

•  Classroom teachers must form the majority of staff representatives. 

•  Elementary sites (K–6): include principal, teachers, other staff, and parents/community members. Parity may be satisfied with equal numbers when fewer than three teachers exist. 

•  Secondary sites (7–12): add student members elected by peers, ensuring equal representation between personnel and parents/community + students. 

•  Unified sites: composition follows the grade segments across campuses. 

•  Employee-parents may only serve as parent reps at schools other than their own employment site. 

1. 3. Title I & Parent Engagement (Elementary & Secondary Title I Schools): 

•  SSC doubles as the Parent & Family Engagement Committee. 

•  Responsibilities include annually developing/reviewing: 

• o The Parent and Family Engagement Policy 

• o The School–Parent Compact 

•  Provide input on Title I expenditures tied to SPSA goals and retain documentation for compliance. 

1. 4. District Advisory Committee (DAC): 

•  When multiple Title I schools or supplemental state funding exists, establish a DAC. 

•  SSCs appoint representatives to the DAC to: 

• o Review and align SPSAs with the district LCAP 

• o Share feedback and report back to site councils. 

Administrative Regulations

1.        Formation & Elections

•  By September 30: Principal (or designee) initiates nomination/election across groups. 

•  Notices sent to staff, parents, students, explaining SSC’s purpose and process. 

•  Election methods (ballot, vote) are documented and results submitted to the superintendent. 

2.        SSC Governance & SPSA Timeline

•  Adopt internal bylaws consistent with EC §65000 (e.g., council size, officers, quorum, voting). 

•  SPSA timeline: 

• o Begin draft by Oct 31 

• o Final recommendation for board approval by February 

• o Mid‑year revisions allowed with SSC and board approval. 

3.        Meeting Procedures

•  Schedule meetings at convenient times for stakeholders. 

•  Post agendas 72 hours in visible public spaces and online. 

•  Ensure minutes include required elements and are archived. 

4.        Title I Requirements

•  Annually review/revise the engagement policy and compact. 

•  Ensure Title I spending aligns with parent input and SPSA goals. 

•  Keep documentation for compliance purposes. 

5.        DAC Representation

•  Each site appoints at least one SSC member to the DAC to share site feedback district-wide.