Volunteer Policy

Volunteer Policy

Policy 2-205a

Scope:

Applies to all volunteers serving the District— in the classroom, on field trips, during extracurriculars, or other school-related functions.

Generally

•  Volunteers are valued for enhancing students’ educational experiences. 

•  Volunteers must work under the direct supervision of certificated staff or administrators and cannot replace District employees. 

•  All District policies—confidentiality, FERPA, non-discrimination—must be followed by volunteers. 

Administrative Regulations

1.        Volunteer Categories

•  Limited Student Contact: Individuals participating in school events with limited student contact must: 

• o Sign in/out at the office; wear district ID; 

• o Remain under staff supervision; no unsupervised or one-on-one student interaction; and 

• o No Live Scan fingerprinting unless deemed necessary by Superintendent. 

•  Frequent/Prolonged Student Contact (“Regular Volunteer”): Individuals that regularly volunteer and/or have extended supervision of students (e.g. overnight chaperone) must: 

• o Approval by principal or Superintendent; 

• o Must be at least 18 years old; 

• o Sign in/out; wear visible ID; 

• o Live Scan fingerprinting (DOJ and FBI); 

• o Mandated Reporter Training per AB 506; 

• o TB risk assessment and follow-up as required by law; and 

• o Adhere to district child abuse prevention and supervision policies. 

2.        Training for Regular Volunteers

•  Must attend orientation or receive written guidelines on: 

• o Student confidentiality and FERPA; 

• o Professional boundaries; 

• o Mandated reporting of suspected abuse; 

• o Emergency and safety procedures; 

• o Appropriate attire and behavior; 

• o Following staff instructions; 

• o Student discipline authority (e.g. no authority to discipline) 

3.        Additional Requirements for Student Transportation

Volunteers using private vehicles on school-sponsored trips are classified as Regular Volunteers and must meet the following additional requirements:

• o Be at least 21 years old (25 if transporting more than 9 students);  

• o Provide valid driver’s license and auto liability insurance;  

• o Submit Motor Vehicle Report and meet medical, driving record, and vehicle safety standards per SB 88 (includes inspections, drug testing, training). 

4.        Prohibited Activities

        Volunteers shall not:

•  Engage in unsupervised, one-on-one student interactions unless pre-approved; 

•  Access or share confidential student records; 

•  Perform instructional or disciplinary roles without staff supervision; 

•  Engage in discriminatory, unsafe, or inappropriate conduct; or 

•  Violate any other District policy or law. 

5.        Termination of Volunteer Service

The Superintendent/designee may suspend or terminate volunteer status at any time if conduct, performance, or circumstances pose risks to student safety or conflict with District policy.